Winterfest Craft Fair 2025

Qualicum Beach Civic Centre

November 21st-23rd, 2025

This application will only be reviewed if you were sent it directly from the event organizer.

This application does not guarantee you a space in the craft fair. If you are approved you will be asked to submit payment.

Company name

First name

Last name

Email

Phone

Country/Region

Address

City

Zip / Postal code

Website and Social Media Page

List items you wish to sell. Only approved items will be allowed

What would you like said about your business for advertising purposes

Multi choice

Side Room regular 6'x5' space $335

Table

Permission to give your contact details to customers who wish to contact you

Yes

No

Would you like to be listed on all media platforms

yes

No

Pictures to use for promotion

Pictures or video to use for promotion

All Terms and Conditions points must be read and acknowledged by ticking the box next to it

No Manufactured Products are allowed.

1. Craft site and time: Ha Ha Ha Ho Ho Ho Productions (hereafter referred to as “WINTERFEST CRAFT FAIR”) reserves the right to make changes in the festivals/craft fair hours; however, any such changes will be made known as far in advance of the festival/craft fair as possible and contracting individual/company/organization (hereafter referred to as “Vendor”) will be notified accordingly.

2. Available services: Winterfest Craft Fair provides only rented space, access to an outlet, piping, and draping. Vendors must supply all materials needed. Including extension cords and float.

3. Tax collection: Winterfest Craft Fair assumes no responsibility for the collection of GST/PST as required by law. Such collection is the responsibility and duty of each vendor at the time of sale.

4a. Liability: Winterfest Craft Fair shall not be liable for damage or loss to any vendor’s property through theft, fire, accident, or any other cause, whether the result of negligence or otherwise. The vendor shall indemnify Winterfest Craft Fair against and hold it harmless from any complaints, suits or liabilities resulting from negligence of the vendor in connection with the vendor’s use of display space.

4b. Winterfest Craft Fair assumes no liability for any injury that may occur to visitors to the festive and fair, vendor’s agents and employees, or others. Vendors agree not to make claims against the Winterfest Craft Fair, its employees, volunteers, or agents, except for breach of Winterfest Craft Fair of this contract. Vendors must carry liability insurance for their product and or business.

5. Interpretation and enforcement: These regulations become part of the contract between Winterfest Craft Fair and the vendor. Winterfest Craft Fair has full power of interpretation and enforcement of these rules and may amend them at any time.

6. Set-up and check in: Set-up is between 2pm-5pm on Thursday and Friday from 7am till 9am. Any vendor not checked in by 8 am by Friday morning will forfeit their rental fee and their space becomes open to rental.

7. Parking: Park your vehicle in the designated areas indicated in the vendor information email, you will be towed or you will not be allowed to vendor at the event if you are parked in the Civic Centre or Ravensong Pool parking lot.

8. Dismantling: No exhibit may be dismantled or removed from the premises before 4pm on the last day of the event. All exhibits must be removed, and the spaces left clean by 6pm on the last day of the event. The vendor shall comply with any reasonable request with respect to disassembly of their exhibit.

9. Rental Space: Winterfest Craft Fair reserves the sole and absolute right to determine the festival/fair eligibility of any vendor’s product. Participation/acceptance is based on an early return of this contract and the approval of the Festival/Fair committee, based on quality and variety of vendors.

10. Registered Applicants: Only registered applicants paid in full may participate in Winterfest Craft Fair.

11. Withdrawal or Cancellation: Withdrawal or cancellation by Applicant prior to 1 September 2025 will be subject to a $50.00 service charge; the remainder to be refunded. After 1 September 2025, withdrawal will result in forfeiture of the entire amount paid to Winterfest Craft Fair.

12. Damage to Facilities: The Registered Exhibitor(s) will reimburse the Qualicum Beach Civic Centre any damage done to its property by the Registered Vendor(s) or by any employees or agents thereof.

13. Fire and other Regulations: The vendor shall comply with all fire bylaws, electrical codes and all other rules, regulations, codes, or statutes with respect to installation, conduct and disassembly of one’s exhibit. No smoking or alcohol is allowed in the building.

14. Restrictions: Winterfest Craft Fair reserves the right to restrict exhibits which, because of noise, method operation, or any other reason, become objectionable or otherwise detract from or are out of keeping with the character of the festival/fair. It may prohibit installation or request removal or discontinuance of any exhibit or promotion if Winterfest Craft Fair so chooses.

In the event of any such restriction or eviction, Winterfest Craft Fair is not liable for any refund or rental or other expenses.

Nothing may be stuck to the walls or floors. If you do stick anything to any surface without written approval you may be asked to leave the event.

I agree to the terms and conditions in this contract.

Signature

Any info or comments for the organizer?